Summary
This role will provide administrative support to our commercial property lawyers in the Southampton office. Responsibilities will include, but not be limited to: - Filing - Printing - Management and retrieval from storage - File inception - File Closure - General Support.
- Wage
£15,000 a year
- Training course
- Business administrator (level 3)
- Hours
- Monday - Friday between 9.00am - 5.00pm.
35 hours a week
- Start date
Monday 2 November 2026
- Duration
1 year 6 months
- Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will be responsible for providing administrative support to lawyers, including filing and archiving and the organisation of documents including:
- Printing and bundling of documents and engrossments, scanning and organising e-files, sending counterparts to relevant parties and/or uploading to relevant client extranets, creating deeds packets and organising the post run
- opening files - running conflict checks, obtaining Anti Money Laundering documents, creating the e-file and all relevant sub-files
Other duties will include:
- Collating, analysing and reporting of data as required by fee earners / clients
- Supporting with Conference and meeting arrangements
- Assisting with internal team communications
- Assisting Legal Support Assistants to provide support to other / non-assigned fee earners as appropriate
Where you'll work
New Kings Court, Tollgate Chandler's Ford, Eastleigh, SO53 3LG
SO53 3LG
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
SOUTH HAMPSHIRE COLLEGE GROUP
Training course
Business administrator (level 3)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
You will undertake an apprenticeship in Business Administration (L3).
You will be trained by South Hampshire College Group and spend 1 day a week completing college work with attendance at South Hampshire College Group one day a month, with 4 days a week in the office.
Requirements
Essential qualifications
GCSE in:
English and Maths (grade 9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience