Project Administration Apprentice in Sheffield, United Kingdom

Summary

Providing administrative support to the M&E Retail team, assisting with the day-to-day organisation, co-ordination and administration of projects.

Wage

£15,600 to £24,784.50, depending on your age

National Minimum Wage

Training course

Business administrator (level 3)

Hours

Monday to Friday, 9.00am to 5.00pm, with a half an hour unpaid lunch break.

37 hours 30 minutes a week

Start date

Monday 23 November 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Project Administration

• Assist with logging new enquiries, customer orders and allocating information to the relevant projects.
• Support the Project Co-ordinator in monitoring client portals and updating the Retail project tracker.
• Maintain accurate project records, ensuring documentation is organised, filed and kept up to date.
• Assist with preparing, checking and uploading project completion documentation to client portals.
• Support the preparation of project reports, spreadsheets and general correspondence.
• Assist with monitoring project progress and updating relevant tracking systems.
• Help organise project meetings and preparing documentation.

Financial and Commercial Administration

• Assist with collating information relating to completed jobs to support monthly invoicing.
• Support the preparation of pro-forma invoicing documentation under supervision.
• Assist with checking supplier invoices against purchase orders and delivery information.
• Help maintain accurate records of purchase orders, supplier documentation and project expenditure.
• Support the Project Co-ordinator with updating revenue forecasts and project completion records as required.

Project Support

• Provide general administrative support to the Project Co-ordinator, Project Managers, Supervisors and field operatives.
• Assist with preparing material, resource and subcontractor requisitions as instructed.
• Liaise with internal departments, suppliers and subcontractors to obtain information and documentation.
• Assist with maintaining records of works completed, site diaries and project schedules.
• Support the co-ordination of project documentation to ensure information is available when required.

Where you'll work

C4 Beighton Link Business Park Old Colliery Way Beighton
Sheffield
S20 1DJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

VQ SOLUTIONS LTD

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Training will take place on the job with virtual attendance at college when required.

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Number skills
• Team working
• Initiative
• Patience