Receptionist / Admin Assistant - Haverfordwest Office in Haverfordwest, United Kingdom

We are currently recruiting for a Receptionist / Administrative Assistant to join our Haverfordwest office. 

The role will involve typing letters, meeting and greeting clients, handling incoming calls and making outgoing calls as required. You will need excellent communication skills, a professional manner and the ability to learn new tasks quickly. 

You will also provide administrative support to the Haverfordwest office team and will ideally have some experience of Microsoft Office products such as Word, Excel and Teams. Experience of Xero and/or IRIS practice management would be an advantage, but is not essential as full training will be provided. 

The role will include the following tasks: 

• Answering the phone. 

• Sending mail both electronically and manually, depending on the needs of the client. 

• Typing letters. 

• Opening and scanning mail. 

• Filing paperwork electronically. 

• Opening and maintaining electronic client files. 

• Ordering supplies. 

• Keeping practice management software updated to assist tracking of jobs through the office. 

• Phoning/emailing clients to request records. 

• Generating sales invoices. 

• Internal bookkeeping duties. 

• Assisting accounts staff with scanning of client records and data entry to accounting software. 

• Diary management for the partners. 

• Ad hoc administrative tasks requested by partners and staff. 

Salary is commensurate on experience. 

Contract Type: Permanent 

Hours: Full time / Part time 

Location: Haverfordwest Office 

Please apply by email to: [email protected], setting out your previous experience.